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Procedure for Registration of Warehouses

Procedure for Registration of Warehouses

Anyone who sets up or runs the warehouse business and intends to issue negotiable warehouse receipts (NWR) must register the warehouse with the Warehouse Development and Regulatory Authority (WDRA). The Warehousing (Development & Regulation) Act, 2007 and the Warehousing (Development & Regulation) Registration of Warehouse Rules, 2017 are available in the Law and Rules section of the WDRA portal. Changes to the regulations and relevant circulars on insurance and guidelines for the establishment of warehouse inspection and inspection agencies are also available on the website of the authority in the WDRA portal.

1. Procedure
i. The applicant warehouse may make an application to the Authority for registration of its warehouse after registering on the website of the Authority and then signing in to submit the online application.
ii. In the case of non-individual warehouse operators, the application shall be submitted in two parts, first the warehouseman registration application will be submitted. Once the warehouseman is approved, then the only application for registration of warehouse (s) shall be submitted online.
iii. Registration fee requirements are as follows:
Application fee (non-refundable) for registration of warehouse or renewal thereof is as follows and payable by way of online payment while submitting the warehouse registration application:

Unit of registration

Fee (non-refundable)

Each warehouse with a capacity of 10,000 Ton or less

Rs. 20,000
Each warehouse with a capacity of more than 10,000 Ton but less than or equal to 25,000 Ton

Rs. 25,000

Each warehouse with a capacity of more than 25,000 Ton

Rs. 30,000

Where the applicant/ warehouseman is a Farmer Producer Organisation or a Cooperative, the non-refundable registration fee shall be Rs. 5,000 per the warehouse.
iv. The online application uploading the required documents as listed in para 2 below and registration fee may be submitted online.
v. The Authority has so far notified 123 agricultural commodities and 26 horticultural commodities for issuance of NWRs. The list is available on the website of the Authority and linked in the online application as a drop-down. An applicant should specify the names of commodities to be stored in the warehouse for which registration is sought from the drop-down menu while filling online application.
vi. In case the application is found in order, the Authority may cause a physical inspection of the warehouse concerned to verify the infrastructure of the warehouse and other particulars as specified by the Authority. The inspection guidelines detailing the infrastructure requirements of a warehouse and the physical inspection checklist is available on the Authority website. For sake of transparency and efficiency, the inspection of warehouses has also been made online.
vii. In case the physical inspection establishes the compliance with the infrastructure and other requirements specified by the Authority, the applicant shall be required to furnish the Security Deposit as per norms specified by the Authority
viii. If the Security Deposit is furnished within the time schedule, a certificate of Registration is issued which contains the Warehouseman ID and Warehouse ID of the Warehouse concerned.

  1. Documents to be uploaded with the application

Every application for registration of a warehouse shall be required to upload the following documents in the online application. Hence, the applicant may keep a scanned copy of these documents handy (in the system or in a pen drive) while filling online application.

S. No. Document to be submitted
1 Photograph of Authorized/Associate Authorized Representative
2 Applicant’s proof of identity as required at Fifth Schedule of the Warehousing (Development and Regulation) Registration of Warehouses Rules, 2017
3 Identity and address proof of Authorized/Associate Authorized Representative (in case of non-individual entities)
4 Standard Operating Procedures
5 Document in support of net-worth as required under Rule 18 (5) of the Warehousing (Development and Regulation) Registration of Warehouses Rules, 2017 and as amended on 20.03.2018.
6 Copy of Insurance policies as prescribed under Rule 17 of the Warehousing (Development and Regulation) Registration of Warehouses Rules, 2017. Details are available on WDRA portal under Documents-Circular section vide Circular dated 27.4.2017
7 Lay out Plan of the warehouse(s)
8 Basic Data Sheet in case of cold storage
9 Proof about technical standards under which cold storage has been constructed
10 List of equipment for preservation of goods available at the warehouse
11 List of equipments for assaying goods available at the warehouse
12 List of equipments for weighing goods available at the warehouse (details of an internal or external lorry weighbridge is also required to be provided)
13 Fire Safety arrangements at the warehouse
14 If warehouse is owned: Copy of the Records of Rights or registered title deed in respect land on which warehouse concerned is located as per the Sixth Schedule of the Warehousing (Development and Regulation) Registration of Warehouses Rules, 2017
15 Document to demonstrate effective control over the Warehouse, any of the following ( as per the First Schedule of the Warehousing (Development and Regulation) Registration of Warehouses Rules, 2017): (i) lease deed or rent agreement, (ii) sub-lease agreement and lease deed indicating that subleasing is permitted, (iii) revenue sharing agreement, (iv) NOC from Municipal Corporation/ Panchayat/ local body ( as the case may be), (v) lease agreement from concerned APMC, (vi) copy of allotment letter from State Government. For each warehouse listed in the application separately.
  1. Terms of registration –
  2. Immediately upon receipt of its registration certificate, the warehouseman shall display the same and keep it in a conspicuous place in the principal place of its business until suspended or revoked. However, the valid registration certificate is also available in the login of the warehouseman online.
  3. The certificate of registration shall not be transferable.

iii. The Authority or its authorized representative may inspect or examine the warehouse registered under the Act at any time without giving prior notice, the stocks, books, records, papers, and accounts, etc. relating thereto.

to know more details about the Performance Requirements for a Registered Warehouse

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